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Branch Administrator in Raleigh, NC at Fonville Morisey Real Estate, LLC

Date Posted: 4/17/2018

Job Snapshot

Job Description

Under the general supervision of a Manager, performs a variety of both complex and routine administrative duties. Provides functional guidance to Receptionist and other support staff; assists Manager to ensure efficient operation of the Office's practices and procedures. Regular, predictable and dependable attendance is essential to satisfactory performance of this job. 

Branch Administrator Key Responsibilities:

  • Keeps records of listings, sales, closings and processes as required. Enter listings and sales in computer, compiles competitive brokers' sales figures on a regular basis and forwards to Corporate Headquarters.
  • Assures compliance with preventative maintenance schedules for office equipment and coordinates repair requests. Orders all forms and keeps office supplies appropriately stocked. Monitors physical maintenance and cleanliness of office, reports problems to property manager or Branch Manager.
  • Creates and distributes letters, memorandums and other general office correspondence. Organizes and maintains office files.
  • Keeps records on all NCREC functions such as agent additions, terminations and transfers. Coordinates required paperwork (photos, business cards, riders, etc.). Assists agent with computer problems.
  • Assists in orienting new Sales Associates to the office and the Company; serves as point of contact for inquiries and problems. Informs Sales Associates of office policies and procedures, keeps records of their accounts; processes and sets up files for new Associates.
  • Tracks and compiles agent expenses and receipts, reviews for accuracy and content, submits agent expense sheets for Manager's approval and then submits to Accounting for monthly invoicing.
  • Assists Manager in recruiting and screening of support staff. Assists in ad writing, ad placement, initial phone screening and appointment setting. Arranges for orientation and training of new hires.
  • Assists Manager with special tasks and projects; records and distributes minutes of office sales meetings.

Job Requirements

  • High school graduate or equivalent combination of training and experience. 
  • Five years of previous administrative experience. Excellent verbal communications skills and an ability to work independently. 
  • Proficient with Microsoft Office products, especially Word, Publisher, Excel & PowerPoint.
  • General knowledge of real estate practice and law and some knowledge of accounting is a plus.

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